Seminars & Public Forums

To see what seminar or public forum is being offered in your area click the appropriate region below. CHOA seminars often sell-out, to avoid disappointment please register early.
CHOA Spring 2017 Strata Education Program

The CHOA Spring 2017 Strata Education Program

For strata councils, managers and owners. Courses include print material and guides.

Session #1

Strata Council Meetings,  Conducting Hearings & Bylaw Enforcement

The session will be a practical “hands on” process, designed to assist strata councils understand:

The conditions imposed for strata council function through the bylaws:

  • How strata council convenes meetings
  • How a strata council makes decisions
  • How the decisions are recorded
  • The duty to report decisions to the owners
  • The importance of record keeping
  • How to manage email decision making and reporting
  • How council decisions may be challenged through the CRT

How to conduct hearings:

  • When the strata corporation receives a request for a hearing?
  • When the hearing must be held?
  • How it is conducted as a strata council meeting?
  • What happens during the meeting?
  • Who is permitted to attend the hearing?
  • What followup is required after the hearing?
  • What happens to confidential information that may be obtained during the hearing process?

The session will include a practical council meeting to address the bylaw enforcement process, complaints and hearings related to:

  • Notice requirements
  • Imposing fines
  • Collections $$$
  • Rental Bylaws
  • Hardship exemptions
  • Pet complaints
  • Noise/Nuisance/Smoking
  • General hearing requested by an owner regarding access to financial information

Making a CRT application to enforce bylaws or collect fines:

  • How council proceeds

Session #2

Alterations & Managing Alteration Agreements

Understanding alterations to strata lots, common property and limited common property.

  • Alteration requests by an owner
  • Alterations conducted by the strata corporation
  • Types of bylaws that regulate alterations to a strata lot, common property and limited common property
  • How the strata council is permitted to negotiate alterations, set conditions on alterations, or enforce the bylaws when unauthorized alterations are conducted
  • Additional bylaws, such as: flooring changes or installation, alteration to plumbing services, cooking facilities, ventilation, electrical services, building envelope alterations and building enclosures
  • Procedures an owner must follow before altering or changing the structure of a strata lot or the use, appearance, or structure of a common property or a common asset
  • Procedures a strata council must follow when they receive an application requesting permission to alter a strata lot, common property, or a common asset
  • Procedures of enforcing a bylaw violation for an unauthorized alteration
  • Risks and liabilities of permitting an alteration to a strata lot or common property
  • Who is responsible for the costs associated with the alterations, including but not limited to: building permits, engineering or professional studies if required, environmental restoration, WorkSafe costs and penalties, waste disposal, legal agreements, inspections and code compliance?
  • When is legal advice critical for alteration agreements?
  • Who is responsible for future costs or obligations of the maintenance and repair of the approved alteration?
  • The difference in agreements between a strata lot, common property or limited common property
  • How to manage significant changes in use or appearance of common property or common assets
  • How the strata corporation must maintain the alteration agreements and records for subsequent sales or transactions and what they must disclose to buyers

 

Session #3

Governing the Annual General Meeting

This session will include running the AGM, approving the 2017 budget, election of strata council, approval of a new rental bylaw and a special levy to upgrade the building plumbing.

Includes:

  • Registration
  • Issuing voting cards vs ballots
  • Certification of proxies
  • Proof of notice
  • Who chairs the meeting?
  • Electing a chairperson
  • Calling to order
  • Necessity for ballot boxes and voting booths

Includes meeting rules of order:

  • When is a motion required?
  • Basic meeting procedures
  • What rules of order apply?
  • Who speaks to motions?
  • How do you end debate?
  • How are decisions made?
  • Challenging the chair?
  • Calling for a vote?

Voting calculations include:

  • How are ballots issues?
  • How are votes counted?
  • Who counts the votes?
  • How are the calculated?
  • Secret ballots
  • Polling the votes
  • Polling ballots
  • Destroying ballots or not?

Record keeping at meetings includes:

  • Who is the registrar?
  • Is there a voting list?
  • Issuing voting cards
  • Certification of proxies
  • Registration sheet
  • Who takes minutes?
  • What is included?
  • Who approves the minutes?
  • Distribution of minutes
  • Counting votes
  • Scrutineers

Electronic attendance:

  • The complications of registering, recording and reporting ballots and secret ballots for electronic attendees

 

CHOA AGM & 1-Day Strata Symposium, May 10, 2017 in Victoria

CHOA AGM & 1-Day Strata Symposium

Date: Wednesday May 10, 2017
Location:
Harbour Towers Hotel & Suites, 345 Quebec Street, Victoria
Registration:
8:30am  /  CHOA AGM: 9:00am-9:30am  /   Symposium: 9:30am-3:30pm

For more information, or to register, please CLICK HERE

Lunch Keynote: The Profile of a Civil Resolution Tribunal (CRT) Decision
Speaker: Adrienne Murray, Lawyer Hammerberg Lawyers LLP

Session #1

Preventing voting disasters at your general meetings

Managing voting procedures and reporting results to stop balloting and proxy fraud.

Speaker: Tony Gioventu, CHOA Executive Director

Session #2

Strata council’s obligation to properly hold hearings and act reasonably on the request of owners.

Understanding hardship, undue hardship, reasonable accommodation and when your strata council must “not act unreasonably”.

Speaker: Elaine McCormack, Lawyer Wilson McCormack law Group

Session #3

Managing alterations to strata lots and common property after a unit is sold

This If an alteration is made to common property, is it still common property? Who pays? What happens when there is a problem?

Speaker: Paul Mendes, Lawyer Lesperance Mendes Lawyers

Session #4

Settlement and Binding Orders

Does your strata council have the right to settle on a dispute in the Civil Resolution Tribunal, Human Rights Tribunal, Arbitration or a court proceeding?

Speaker: Lisa Mackie, Lawyer Alexander Holdburn Beaudin + Lang LLP

 

CHOA is proud to offer seminars and public forums across British Columbia. We offer a practical educational program that provides attendees with invaluable information and resources. Our seminars are written and delivered by knowledgeable strata professionals to assist stratas with the administration and operations of their corporation.